Indexing and analytics are administrator tools. Open Settings → Storage, then use the Indexing and Analytics sub-tabs.
Indexing turns the documents in your storage locations into searchable content. Analytics show what has been indexed and how storage is being used.

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Indexing Jobs

The Indexing sub-tab lists indexing jobs and lets you create new ones.

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Job Types

Full

Scans the entire storage location from scratch.

Incremental

Indexes only files that changed since the last scan.

Selective

Indexes a chosen subset of paths or file types.

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Creating a Job

1

Start a scan

From a connected storage location’s ⋯ menu, choose Scan, or create a job from the Indexing sub-tab.
2

Pick a scan type

Choose Full, Incremental, or Selective.
3

Choose a processing mode

Pick Express (fast text extraction, best for simple documents) or Precision (deeper analysis of layout, tables, figures, and citations — slower but more thorough) before the scan starts.
4

Review the preprocessing pipeline

Open the Preprocessing pipeline modal to confirm how files are prepared before indexing.
5

Monitor progress

Track the job through its statuses: Pending, Running, Paused, Completed, Failed, or Cancelled.
Indexing jobs list with statuses

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Storage Analytics

The Analytics sub-tab surfaces insights across all indexed storage.
  • KPIs — Indexed storage and files, Active jobs, and File types
  • Storage over time — a trend chart of indexed storage growth
  • Distributions — breakdowns by file type and file size
Storage analytics dashboard with KPIs and charts
Run Incremental scans on a schedule to keep the index current without the cost of a full re-scan.

Storage Locations

Connect and manage the systems you index.

Remote NAS over SSH

Reach a NAS mounted on another host.

Backup & Restore

Snapshot and restore indexed data.

Admin Panel

Manage the rest of your deployment.